Friends Meeting

Tuesday, January 4, 2022 at 1pm: Online                 Send an email to the Friends to request log on info: maxwellfriends@gmail.com

Decorating the library December 2021

 

Friends of Maxwell Memorial Library

                         Friends Meeting

Tuesday, November 2, 2021 at 1pm: Online              Send an email to the Friends to request log on info: maxwellfriends@gmail.com

Fall 2021 Bulb Sale Update

                      Saturday,  October 16  11am until sold out!                                Email maxwellfriends@gmail.com for location   Thanks for your support! 

Goblet Daffodil- $20 per dozen                        Scilla Siberica-                                                                               $10 per 1/2 dozen

       

Lavender Crocus Mixture                   Golden Yellow Crocus 20 for $15

 
               

Darwin hybrid Golden Parade Tulip    Darwin hybrid Red Parade Tulip

$15 per dozen tulips

             

Snowdrops $12  per 1/2 dozen

                                   
                                                   
                                           

       Hyacinth Yellowstone              Hyacinth Blue Jacket   

       $15 per 1/2 dozen

             

October 2021 Events

The Friends are hosting several events throughout the month of October to celebrate National Friends of Libraries Week (October 17-23). 

Art Exhibit: The Friends are hosting this month’s art exhibit in the library’s Community Room, featuring local artist Katie Deakin. Her colorful acrylics feature beautiful creatures in her exhibit titled Wonderful Wildlife, now on public display through October 28.

50 50 Drawing: Tickets are $2.50 each or 5 for $5.00. Winner gets half the proceeds, while the rest benefits the Friends. Please purchase tickets at the Main Desk, drawing is on October 30.

Junior Friends Candy Corn Contest: The Junior Friends are holding a free contest for all ages! Guess the number of candy corns in the jar on the Friends shelf in the library. The person with the closest guest will win a $25 Target card on October 30. Enter in person or email the Friends your guess (maxwellfriends@gmail.com; picture of candy corn jar can be found on the Friends’ Facebook page). 

Fall Bulb Sale: Purchase high quality Dutch bulbs on Saturday, October 16. Quantities are limited, no preorders. Sale will begin at 11am and end when bulbs are gone! Visit the library’s website at maxwellmemoriallibrary.org for selections and prices; email the Friends at maxwellfriends@gmail.com for location.

Mischief at Maxwell: The Friends are pleased to help sponsor this family friendly event! Register on the library’s website to pick up a pumpkin to carve (one per family) and bring it back to the library by October 27. On October 28, join us for games, candy, and admire the community’s pumpkin decorations from 6 to 7pm in the library parking lot! Kids are encouraged to wear their costumes.

Friends of Maxwell Memorial Library

                                   Friends Meeting

 Tuesday, October 5, 2021 at 1pm: Online

 Send an email to the Friends to request log on info:

 maxwellfriends@gmail.com

Friends of Maxwell Memorial Library

  Friends Meeting

 Tuesday, September 7, 2021 at 1pm: Online

 Send an email to the Friends to request log on info:

 maxwellfriends@gmail.com

Bulb Sale!

The Friends of Maxwell Memorial Library Fall Bulb Sale!        Saturday,  October 16 at 162 Forrest Way in Camillus.                Time: 11am until sold out! (no preorders)                                  Thanks for your support! 

Goblet Daffodil- $20 per dozen                        Scilla Siberica-                                                                               $10 per 1/2 dozen

       

Lavender Crocus Mixture                   Golden Yellow Crocus 20 for $15

 
               

Darwin hybrid Golden Parade Tulip    Darwin hybrid Red Parade Tulip

$15 per dozen tulips

             

Snowdrops $12  per 1/2 dozen

                                   
                                                   
                                           

       Hyacinth Yellowstone              Hyacinth Blue Jacket   

       $15 per 1/2 dozen

            

Anticipated Fundraising and other Events

Friends of Maxwell Memorial Library
Anticipated Fundraising and other Events 
Spring 2021 thru Spring 2022

May-  Geranium Sale $
       Junior Friends - planting flowers at Maxwell 
June -  Mini garage sale by Junior Friends  $

September - Bulb Sale  $   

October - Celebrating National Friends of Libraries Week (3rd week) 50/50 Raffle $    Free Giveaway to Patrons

December - Friends decorate the library for the holidays. In the past - poinsettias on top of shelves, red balls on ribbon in the windows.
Donate a decorated wreath to Octagon House, and a decorated tree to Onondaga Free Library's Festival of Trees.
All decorations are donated by members of the Friends.

February - Chocolate Friendsy Raffle $       Oscar contest - Free to Enter - isn't a fundraiser     
     Friends' Valentine bouquet to the Staff - displayed at library

March - Pot ‘O Gold  50/50 Raffle $   Drawing right before March 17.

April/May - Geranium Sale $

- The Friends also do free book giveaways several times a year. Enter for free. Most likely during National Library Week, Children's Book Week, etc.
- For our Raffles our ticket prices will remain the same as in previous years -   1 ticket for $2.00   or 5 tickets for $5.00.
      Patrons ask for, and pay for tickets at the Circulation Desk 

Friends of Maxwell Book Giveaway

Enter to win a free book!
To enter, comment on the Friends' FB page, or send an email to the Friends noting which book you'd like to win.
Drawing will be on April 29. One entry per person

The books are - 

Poems to Learn by Heart - Caroline Kennedy, illustrated by Jon J. Muth 
Whale Day and Other Poems - Billy Collins
Devotions - the Selected Poems of Mary Oliver  
The Liberty Hyde Bailey Gardener's Companion - Liberty Hyde Bailey
The Hill We Climb; an Inaugural Poem for the Country -  Amanda Gorman

Geranium Sale 2021!

Colors clockwise from bottom left: White-to-Rose, White, Magenta, Red, Salmon Splash

We're pleased to announce our 17th Geranium Sale this year! 

Order forms are available at Maxwell Library, and online.

Look for a link to the order form on Maxwell's website / Friends page, on the Friends' Facebook page, and below.

We'll also email you the link, or send you a printed copy in the mail (send us your name and address to: maxwellfriends@gmail.com) 

All the details are on the order form!

Prices:  1 plant - $5.00       1/2 doz. -  $20.00     1 doz. - $35.00

Orders must be received with payment no later than May 7, 2021.

Pickup day is Saturday, May 15, at the Village Hall in Camillus at the rear of the building from 9:00 - 12:00 noon. 

We won't have extra plants to sell on May 15. 

Link to the order form 

https://tinyurl.com/Geranium-Order-Form-2021

Thank you for supporting the Friends of Maxwell Library!

Friends of Maxwell Memorial Library

Friends Meeting
Tuesday, March 2, 2021 at 1:00 pm
On Zoom 
Send an email to the Friends to request log on info.
email: maxwellfriends@gmail.com

Valentines for Maxwell Memorial Library

 Due to the Covid-19 Pandemic, we weren't able to make our Valentine 'Roses' for patrons this year. Here are the flowers and Lindt treats we gave to Maxwell's staff.  

 

It's Time to Renew or Join the Friends!

 

January 27, 2021

Hello from the Friends of Maxwell Memorial Library!

We’d love to have you join us, or renew, your membership this year.
The last time we met in person was March 3, 2020. Our drawing for the Pot O’Gold 50-50 was on March 16, 2020. It was the day everything shut down due to the Corona virus. 
Until Maxwell opens again for meetings, we’ll continue to meet meet on Zoom. 
The group voted to waive membership dues for 2021, but any donations you’d like to make would be greatly appreciated.
We hope to have our Geranium Sale this Spring. This sale has always been our biggest fundraiser.
As always, we’ll continue to support Maxwell Memorial Library, and each other.
Thank you for your support!

Our income for 2020 was $1,835.65.
We disbursed $1,829.00 to Maxwell in 2020.

To join, or renew, fill out a membership form. They're on the Friends' shelves.
Dues are waived this year.
Donations are appreciated and optional. 

Sincerely,
The Friends of Maxwell Memorial Library  ~  Since 1993
A 501(c)(3) non-profit organization
email - maxwellfriends@gmail.com

Friends of Maxwell Memorial Library Bylaws

 

Friends of Maxwell Memorial Library Bylaws

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Friends of Maxwell Memorial Library Bylaws

Article l: Name, Location, Authority and Purpose Section 1: The name of the organization is, “The Friends of Maxwell Memorial Library”, hereinafter referred to as the Friends. The business address of the Friends is: Friends of Maxwell Memorial Library, 14 Genesee St., Camillus, New York, 13031.

Section 2: Authority: The Friends group was granted a certificate of incorporation by the Board of Regents of the New York State Education Department on June 8, 1998. The Friends group was designated a 501(c)(3) non-profit organization by the Internal Revenue Service in May, 2011, enabling donors to take income tax deductions for their gifts to the Friends.

Section 3: Purpose The Friends shall maintain an association of persons interested in Maxwell Memorial Library, hereinafter referred to as the “Library”. The Friends purpose is to support and help fund Library programs, collections, and materials not covered by the library’s budget. The Friends shall promote public interest in the Library and its future. The Friends shall be governed by its own Executive Committee and bylaws, manage its own assets, and maintain its records separate from those of the Library.

Article 2: Membership

Section 1: Membership Eligibility and Dues Any person eighteen (18) years of age or over may become a member of the Friends by completing a membership form. Annual membership dues donations may be instituted. The membership year shall run from January 1 to December 31. New memberships from September 1 to December 31 may be applied to the next year’s membership. The current schedule of dues donations is located in the Friends brochure. The Friends shall have the option of sponsoring a Junior Friends group for those under 18 years of age.

Section 2: Privileges Membership in the Friends entitles the member to attend all general meetings and Friends’ events. Each member will have one (1) vote on motions presented at Friends’ meetings. While the Friends may have several classes of membership to recognize different levels of contribution, each member shall have one (1) vote on any matters before the general membership.

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Section 3: Confidentiality

The Friends’ will keep a current list of all members. Members’ personal information will not be shared with any person, commercial entity, or organization without a subpoena. Personal information includes name, addresses, phone number, donations to the Friends (e.g. dues). Members of the Friends may give permission to have their information shared within the Friends group.

Section 4: Non-discrimination In all of its dealings, neither the Friends nor its duly authorized agents shall discriminate against any individual or group for reasons of race, color, creed, sex, age, ethnicity, national origin, marital status, sexual preference/orientation, mental or physical disability, or any category protected by law.

Section 5: Library Director The Library Director shall be invited to attend general meetings as a guest.

Section 6: Library Board of Trustees Liaison The Board of Trustees shall be invited to appoint a Library trustee to serve as liaison between the Board of Trustees and the Friends.

Section 7: Guests Guests include, but are not limited to, the Library Director, The Board of Trustees liaison, and those invited by a member to attend a general meeting. Guests shall not have voting rights.

Section 8: Honorary Members The Executive Committee may name honorary members at its discretion. Honorary members will not be asked to pay membership dues. Honorary members will not have voting rights. Article III: Organization Section 1: Officers, Term of Office, and Vacancy Procedure Officers of the Friends shall be President, Vice-President, Secretary, and Treasurer. The officers may have two Co-Presidents in place of President and Vice President. The officers shall be elected by the membership of the Friends at its annual meeting. No member of the Library’s Staff or Board of Trustees may serve concurrently as an officer of the Friends.

The term of all offices shall be one (1) years. Terms of office begin on January 1 and end on December 31. In the event of a vacancy occurring between annual meetings, the remaining officers shall fill this vacancy until the next annual meeting when voting for that position shall take place.

Section 2: Executive Committee The Executive Committee shall be the governing body of the Friends. The Executive Committee shall be constituted as follows:

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1) Current officers of the Friends shall be voting members of the Executive Committee.

2) The President and Vice President of the Friends whose terms have just completed shall be voting members of the Executive Committee for the following term.

3) Directors of Standing Committees

Section 3: Directors of Standing Committees There may be six (6) standing committees: Membership, Fund-Raising, Publicity, Hospitality, Outreach, and Nominating. The President shall be a voting member on all committees. Officers of the Friends may chair committees. Each committee may be responsible for developing its operating guidelines. 1) Membership: This committee shall be responsible for collecting annual dues from existing members and soliciting new members. This committee will also establish, and maintain a current list of members.

2) Fund-Raising: This committee shall be responsible for developing and carrying out a strategy for raising additional funds other than dues for support of the Library. These activities may include, but are not limited to, a geranium sale, garage sale, drawings, sales of merchandise, and events. The Chair shall coordinate these activities with the Friends’ Executive Committee and the Library Director to insure that fund-raising events do not conflict with Library events.

3) Publicity: This committee shall be responsible for publicizing Friends’ activities.

4) Hospitality: This committee shall be responsible for organizing and implementing receptions, and other social events as needed.

5) Nominating: This committee shall prepare a slate of officers for submission to the membership at least ten (10) days before the annual meeting when the vote shall take place. Additional nominations may be made from the floor at the meeting and the election of officers shall follow immediately. In the case of a contest for any office, voting shall be by secret ballot.

Section 4: Ad-hoc Committees The President shall appoint ad-hoc committees as the need arises. Any member of the Friends may suggest such committees. An ad-hoc committee shall serve until its purpose has been fulfilled, or it is discharged by the President.

Article IV: Duties

Section 1: Duties of Officers The officers of the Friends and their duties shall be as follows:

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1) President: The President shall preside at all meetings of both the Executive Committee and the full membership, appoint all standing committees and ad-hoc committee chairs, and sign any official documents. The President shall be a voting member of all committees. The President shall be a signatory for checks issued by the Friends.

2) Vice-President: The Vice-President shall perform the duties of the President in the absence of the President or in the event of the President’s inability to act. The Vice-President shall be a signatory for checks issued by the Friends.

3) Secretary: The Secretary shall record the attendance at all meetings, take the minutes of all meetings, and present them at the next meeting. The Secretary shall be responsible for correspondence. The Secretary may be a signatory for checks issued by the Friends. 4) Treasurer: The Treasurer or designee shall: a. receive all monies belonging to the Friends and deposit same. b. present financial reports at Executive Committee meetings, and at any time the President requests them and keep a file of these reports for auditing purposes. c. prepare all documents necessary for compliance with government regulations and requirements. d. keep petty cash on hand, not to exceed $100.00. e. be a signatory for checks issued by the Friends. f. disburse funds, up to $200.00 per disbursement, for Friends’ operating expenses. The Friends has its checking account at Solvay Bank, Camillus, NY, 13031.

Section 2: Duties of Executive Committee The Executive Committee shall meet at times called by the President. At these meetings, the Committee shall review financial reports, authorize the disbursement of funds, hear reports from standing and ad-hoc committees, affirm or modify strategic and operating plans, and address any other related matters.

Article V: Funds

Section 1: Maintenance and Disbursement All funds accrued by the Friends shall be deposited into the accounts of the Friends of Maxwell Memorial Library and shall be disbursed by the Treasurer of the Friends as authorized by the Executive Committee. Friends’ funds supplement the Library’s operating budget to provide materials, programs, and equipment that enhance the Library’s service. These funds should not replace monies that are normally provided for Library operations. Funds will be disbursed after conferring with the Library Director. Section 2: Fiscal Year The fiscal year for the Friends shall be January 1 to December 31.

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Section 3: Insurance The Friends will be covered by its own liability insurance. Other types of insurance may be purchased as deemed necessary by the Friends.

Article VI: Provisions

Section 1: Dissolution Provision In the event of the dissolution of the Friends, and after all obligations have been satisfied, no remaining funds or property of the Friends shall accrue to the benefit of any individual, officer, or member of the Friends, but shall revert to the Maxwell Memorial Library.

Section 2: Non-inurement Provision No part of the net earnings of the Friends may inure to the benefit of any member, trustee, director, or officer of the Friends or to any private individual. (However, reasonable compensation may be paid for services rendered to or for the Friends organization.) No member of the Friends, or any private individual will be entitled to share in the distribution of any of the assets upon dissolution of the Friends.

Section 3: Restrictive Legislation Provision The Friends organization will not devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or any other means, nor will the Friends directly or indirectly participate or intervene in any political campaign on behalf of, or in opposition to, any candidate for public office (including the publishing or distribution of statements).

Section 4: Restrictive Purposes and Activities Provision The Friends organization is organized for the following purposes: To support and help fund Library programs, collections, and materials not covered by the library’s budget. The Friends will promote public interest in the Library and its future. The Friends will not carry on any activities that are not allowed by organizations exempt under section 501(c)(3) of the IRS. In the event of a conflict between the Charter and these Bylaws, the Charter shall govern.

Article VII: Meetings

Section 1: Annual / Organizational Meeting The annual meeting of the Friends shall be held between January 1 and June 30 of the fiscal year to hear and receive the annual reports of the officers and chairs of the committees, to elect officers if necessary, and to handle any other business brought before the membership. Announcement of the meeting shall be made at least two (2) weeks in advance of the meeting. Section 2: General Meetings With the exception of December and July, there shall be general monthly meetings. Announcement of general meetings shall be made at two (2) weeks in advance

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of the meeting. General meetings may be canceled by the Executive Committee due to illness, weather conditions, or other unforeseen circumstances.

Section 3: Quorum A simple majority of the Executive Committee shall constitute a quorum.

Section 4: Rules of Order Robert’s Rules of Order, latest revised edition, shall be observed.

Article VIII: Amendment Procedures

Section 1: Proposing Amendments Amendments to these by-laws shall be proposed by the membership or by the Executive Committee of the Friends. Amendments proposed by members must be mailed to the Executive Committee of the Friends of Maxwell Memorial Library, 14 Genesee St., Camillus, NY, 13031 at least fourteen (14) days prior to the annual meeting or general meeting in order to be included on the agenda for that meeting.

Any proposed amendments shall be made available to the membership seven (7) days prior to the annual meeting or special meeting.

Section 2: Amendment Approval Proposed amendments shall become effective when approved by two-thirds of the members present and voting at the meeting.

Article IX : Filing of Bylaws

Section 1: A copy of the bylaws shall be kept at the library. Section 2: Each member of the Executive Committee shall have a copy of the bylaws. Section 3: Members shall have a copy of the bylaws upon request.

updated 06-25-2021: "Announcement of general meetings will be made two weeks in advance."

December 30, 2020

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Conflict of Interest Statement for Board Members of The Friends of Maxwell Memorial Library December 30, 2020

No board member or board committee member, or any member of his/her family should accept any gift, entertainment, service, loan, or promise of future benefits from any person who either personally or whose employees might benefit or appear to benefit from such board or committee member’s connection with the Friends of Maxwell Memorial Library, unless the facts of such benefit, gift, service, or loan are disclosed in good faith and are authorized by the board. Board and committee members are expected to work out for themselves the most gracious method of declining gifts, entertainment, and benefits that do not meet this standard. No board or committee members should perform, for any personal gain, services to any Friends of Maxwell Memorial Library supplier of goods or services, as employee, consultant, or in any other capacity which promises compensation of any kind, unless the fact of such transaction or contracts are disclosed in good faith, and the board or committee authorizes such a transaction. Similar association by a family member of the board or committee member or by any other close relative may be inappropriate. No board or committee member or any member of his/her family should have any beneficial interest in, or substantial obligation to any Friends of Maxwell Memorial Library supplier of goods or services or any other organization that is engaged in doing business with or serving the Friends of Maxwell Memorial Library unless it has been determined by the board, on the basis of full disclosure of facts, that such interest does not give rise to a conflict of interest. This policy statement is not intended to apply to gifts and/or similar entertainment of nominal value that clearly are in keeping with good business ethics and do not obligate the recipient. Any matter of question or interpretation that arises relating to this policy should be referred to the president for decision and/or for referral to the board of directors for decision, where appropriate.

I have received, read and understand fully the Conflict of Interest Statement and will comply with the statement by bringing any potential conflict of interest situations to the board for consideration. 

Date__________________________

Signature ______________________________