This MOU draft is what the Friends of Maxwell has given to Maxwell's director and trustees. They're working on making changes they would like to have included. When that's done, the trustees, library director, and Friends' officers will meet to produce a final version.
DRAFT March 24, 2018
Memorandum
of Understanding
Between Friends of Maxwell Memorial Library
and Maxwell Memorial Library
The following will constitute an
operating agreement between the Friends of Maxwell Memorial Library (Friends) and
Maxwell Memorial Library (Library). It
will stand until it is modified by mutual agreement of the Friends executive
board, and the Library’s administration.
The Friends mission is to: 1. Be an advocate for the Library. 2. Raise funds
for items and programs not covered in the Library’s budget. 3. Create public
awareness of the Library’s services and programs. As a non-profit, 501c3
organization, the Friends is a legally distinct entity, and is not a part of the
Library.
The Library and the Friends organization agree to publicly support each other’s short and long term goals.
The Library agrees to meet with the Friends at the beginning of each fiscal
year to discuss the long-term goals and direction of the Library, and to share
with the Friends the Library’s strategic initiatives.
The Library agrees to supply the Friends with a 'wish list' in the first quarter of each calendar year with requests for funds which include dollar amounts, and purpose of request.
The Library agrees to provide the Friends with staff
support to assist them with publicity, meeting coordination, and Friends’ fund
raising events, e.g. assist the sale of raffle tickets, collecting order forms.
The Library agrees to provide the Friends with public display space for membership brochures, and promotional materials. The minimum size of space will be eight square feet.
The Library agrees to provide the Friends with storage space in the Library for supplies.
The Friends organization agrees to include a non-voting member from the Library's administration at Friends' business meetings, and will allow room on the agenda for a Library report.
The Friends organization agrees that all funds raised, not including administrative costs
of the Friends, will be spent for Library programs, services, and other Library
defined needs.
The Friends organization agrees that the Library administration has the final say in
accepting, or declining, any gifts made to the Library.
The Friends organization agrees that if it ceases activity for a period of one year, the
organization will legally dissolve, and give all remaining funds to the
Library.
